Resource Scheduling in Hoteling Environments

What is Office Hoteling?

Also known as hot desking, hot desk, flexible workspace, alternative offices, desk sharing, and unassigned workspaces, hoteling allows corporations to use their shared office space more efficiently. With Resource Scheduler, mobile workers can book temporary office space on an as-needed basis with flexibility and performance required for success in any sized organization.

Resource Scheduler can help your organization:

• Reduce real estate overhead
• Improve utilization of shared workspace 
• Lessen energy consumption and costs 
• Implement or support your green initiative 
• Promote a telecommuting environment 
• Accommodate a mobile workforce 
• Increase employee satisfaction and improve talent acquisition

Who is Using Hoteling?

Hoteling is gaining momentum in large enterprises within the US and Europe.  In fact, according to CoreNet Global's Research Center 73% of Fortune 500 companies offer “hot desking“ or unassigned workstations. 60% of companies will be introducing “drop in” spaces in the near future, and the popularity is expected to grow at a steady rate, where 10-25% of workstations (in the US and some European countries) are expected to be part of workspace environments by 2010.

Key Features

Resource Scheduler can help to bolster any organization’s hot desking environment. Along with basic functionality offered with Resource Scheduler, flexible office environments can expect to utilize these key features:

Book Space in Advance

Using a web browser or Outlook/Exchange, find and book workspace ahead of time.

Book Space On-Premise Using Reservation Kiosks

Users are not limited to booking in advance. Resource Scheduler can integrate with kiosk systems and maps, allowing users who arrive at the office unexpectedly to reserve shared workspace using a kiosk in addition to front desk personnel or a centralized booking agent.

Send Automated Reminders

Remind users in advance when their reservations are approaching. Reminders can be tailored to fit corporate policy, such as ensuring that users have an opportunity to cancel booked reservations more than 24 hours in advance.

Track Favorite Locations and Spaces

Users can keep a list of their most utilized and favorite workspace, and book them quickly and easily.

Limit Access to Secure Areas

Corporations that have secure spaces not available to all employees can limit access to those areas by authorized personnel only. 

View Space Details

With Resource Scheduler, details about each space can be listed including snapshots of the space, a listing of amenities included, phone numbers for assistance, and even maps displaying where often utilized spaces are located, such as faxes, printers, meeting rooms, eating facilities, administrators, etc.

Locate Other Users, Rooms or Events

Using Resource Scheduler for your office hoteling environment can also promote collaboration among your staff by allowing them to find other users’ reservations easily, book meeting rooms in advance or on-the-spot, and locate any events that may be taking place within the organization at the same time.

Report on Space Utilization

Administrators can better manage existing space by tracking actual utilization. Using reports, administrators can:

• Increase the number of shared spaces available for often used areas
• Audit the number of reservations made over a certain time period to ensure that employees follow corporate policies.

Resource Scheduler & Office Hoteling – A Proven Solution

In addition to the growing number of companies that use Resource Scheduler within their organization, the list of companies that use Resource Scheduler to help support their corporate office hoteling environments is increasing at an incredible rate. Call the PeopleCube sales team today to learn how Resource Scheduler and our Professional Services team can help your office hoteling initiative succeed.